COMPREHENSIVE OWNER’S PROJECT MANAGEMENT
Pomroy Associates is the Nucleus – We Ensure Success During All Phases of Construction
Construction is complicated by nature! It is vital to have a single, qualified team of professionals representing your interests from day one, and that’s where we come in. From preparation and design to entitlement and financing. From RFPs and General Contractor Selection, through contract due diligence and risk avoidance. In every phase of the process, until groundbreaking, ribbon cutting, and beyond, Pomroy Associates is there. We are the nucleus, around which a successful project is built.
Pomroy Associates is the Nucleus – We Ensure Success During All Phases of Construction
Construction is complicated by nature! It is vital to have a single, qualified team of professionals representing your interests from day one, and that’s where we come in. From preparation and design to entitlement and financing. From RFPs and General Contractor Selection, through contract due diligence and risk avoidance. In every phase of the process, until groundbreaking, ribbon cutting, and beyond, Pomroy Associates is there. We are the nucleus, around which a successful project is built.
Essential Points
Below please find an outline of the essential points of our standard approach to every project. Please note that the essential points by no means represents or fully describes the intricate scope of work necessary during any particular project or phase.
Essential Points
Below please find an outline of the essential points of our standard approach to every project. Please note that the essential points by no means represents or fully describes the intricate scope of work necessary during any particular project or phase.
Means of Effective Management
Means of Effective Management
Project Management
The professionals at Pomroy Associates utilize effective communication and organizational skills to manage their projects. They control without being controlling, which is essential when dealing with public entities, committees, and contractors. Productive and efficient scheduling begins day one, and we work with the entire team to establish obtainable goals and milestones for deliverables, reviews, approvals, cost estimating, permitting, public forums, bidding, and beyond. PA is thoroughly knowledgeable with most web-based project management software used by project architects and general contractors, including ProCore, Submittal Exchange, and NewForma for managing documentation.
Project Communication
The professionals at Pomroy Associates rely on several means of communication when handling clients throughout a project. However, the most important factor for communication, which we enroll at the onset of every project, is our Client Point-of-Contact (POC). One of the most detrimental management faults we see within failed projects is the oversight to establish and maintain a Client POC. Communication still exists between the OPM and other members of the Client’s team, but we are firm believers that the Client POC should be fully informed and updated on every aspect of the project. We also believe that every communication that ends in an action, direction and/or response requires written documentation (e-mail, letter, or memo to file). Communication is traditionally performed through e-mail messages and/or telephone conversations, but we utilize the Action Tracking methods noted above.
Financial Analysis
Financial analysis of the project begins on day one of the project and never ends. Cost control during design and construction is essential for the success of any project, and the team at Pomroy Associates maintains a very aggressive stance on costs and budgets during all phases. The project committee will receive monthly budget reports and audits every step of the way, accompanied by historical and projected changes to the project budget.
Project Management
The professionals at Pomroy Associates utilize effective communication and organizational skills to manage their projects. They control without being controlling, which is essential when dealing with public entities, committees, and contractors. Productive and efficient scheduling begins day one, and we work with the entire team to establish obtainable goals and milestones for deliverables, reviews, approvals, cost estimating, permitting, public forums, bidding, and beyond. PA is thoroughly knowledgeable with most web-based project management software used by project architects and general contractors, including ProCore, Submittal Exchange, and NewForma for managing documentation.
Project Communication
The professionals at Pomroy Associates rely on several means of communication when handling clients throughout a project. However, the most important factor for communication, which we enroll at the onset of every project, is our Client Point-of-Contact (POC). One of the most detrimental management faults we see within failed projects is the oversight to establish and maintain a Client POC. Communication still exists between the OPM and other members of the Client’s team, but we are firm believers that the Client POC should be fully informed and updated on every aspect of the project. We also believe that every communication that ends in an action, direction and/or response requires written documentation (e-mail, letter, or memo to file). Communication is traditionally performed through e-mail messages and/or telephone conversations, but we utilize the Action Tracking methods noted above.
Financial Analysis
Financial analysis of the project begins on day one of the project and never ends. Cost control during design and construction is essential for the success of any project, and the team at Pomroy Associates maintains a very aggressive stance on costs and budgets during all phases. The project committee will receive monthly budget reports and audits every step of the way, accompanied by historical and projected changes to the project budget.
Review of Design
When coming on board, Pomroy Associates traditionally performs an audit of the existing program to ensure that it meets the needs of the department(s), and that the design reflects the needs of the program. In many instances, we have been able to recognize areas of potential space and cost savings measures for the Town to consider. Also, this measure is used by many communities to validate or confirm the findings of the feasibility study. We also believe that all design disciplines (including the OPM) should complete and be responsible for a full Quality Control review of the completed documents prior to bidding.
Value Engineering
Value Engineering never stops, and Pomroy Associates has provided very successful constructability and value engineering reviews for municipal leaders. These reviews have saved our clients millions of dollars. During design, we continually review the project design, and proposed materials, from a cost and longevity perspective to ensure that the budget remains under control and the client is fully aware of their decisions’ impacts.
Construction Procurement
Pomroy Associates is thoroughly knowledgeable with the Massachusetts construction procurement laws, regulations, policies, procedures, and amendments. Several members of our team are certified with the Commonwealth of Massachusetts Office of the Inspector General in the Massachusetts Certified Public Purchasing Official Program (MCPPO) for Project Designers and Owner’s Project Managers.
Review of Design
When coming on board, Pomroy Associates traditionally performs an audit of the existing program to ensure that it meets the needs of the department(s), and that the design reflects the needs of the program. In many instances, we have been able to recognize areas of potential space and cost savings measures for the Town to consider. Also, this measure is used by many communities to validate or confirm the findings of the feasibility study. We also believe that all design disciplines (including the OPM) should complete and be responsible for a full Quality Control review of the completed documents prior to bidding.
Value Engineering
Value Engineering never stops, and Pomroy Associates has provided very successful constructability and value engineering reviews for municipal leaders. These reviews have saved our clients millions of dollars. During design, we continually review the project design, and proposed materials, from a cost and longevity perspective to ensure that the budget remains under control and the client is fully aware of their decisions’ impacts.
Construction Procurement
Pomroy Associates is thoroughly knowledgeable with the Massachusetts construction procurement laws, regulations, policies, procedures, and amendments. Several members of our team are certified with the Commonwealth of Massachusetts Office of the Inspector General in the Massachusetts Certified Public Purchasing Official Program (MCPPO) for Project Designers and Owner’s Project Managers.
Construction Management
Pomroy Associates is the heart and the soul of any project it manages. During construction, PA stresses control and accountability. Our on-site clerk supervises the General Contractor each and every day of construction to ensure the building is constructed according to drawings and specifications.
Cost Estimating
We strongly recommend that complete project estimates are performed at the Schematic Design, Design Development, and Construction Documents phases of the design. Pomroy Associates estimates individual elements and Change Orders, but PA does not perform cost estimating for total projects. For this, we traditionally utilize a third-party estimator. We feel that this scope of work is best suited for estimators who perform the service on a day-to-day basis and have their finger on the pulse of the industry.
Change Order Process Management
When a Change Order Proposal is received, an estimate and an impact analysis are immediately performed. This determines if pricing is reasonable compared to the planned work, as well as the resulting effect on the budget, if it were to be accepted. After taking these two components into consideration, we make our recommendation to approve or deny the request to the Town member(s) responsible for making the decision. All Change Orders are recorded in a tracking log, which makes note of all open potential exposures, as well as previously accepted/denied items. This always shows the Town the impact of change orders.
Construction Management
Pomroy Associates is the heart and the soul of any project it manages. During construction, PA stresses control and accountability. Our on-site clerk supervises the General Contractor each and every day of construction to ensure the building is constructed according to drawings and specifications.
Cost Estimating
We strongly recommend that complete project estimates are performed at the Schematic Design, Design Development, and Construction Documents phases of the design. Pomroy Associates estimates individual elements and Change Orders, but PA does not perform cost estimating for total projects. For this, we traditionally utilize a third-party estimator. We feel that this scope of work is best suited for estimators who perform the service on a day-to-day basis and have their finger on the pulse of the industry.
Change Order Process Management
When a Change Order Proposal is received, an estimate and an impact analysis are immediately performed. This determines if pricing is reasonable compared to the planned work, as well as the resulting effect on the budget, if it were to be accepted. After taking these two components into consideration, we make our recommendation to approve or deny the request to the Town member(s) responsible for making the decision. All Change Orders are recorded in a tracking log, which makes note of all open potential exposures, as well as previously accepted/denied items. This always shows the Town the impact of change orders.
Claims Avoidance and Contract Administration
As an OPM, effective Contract Management and Administration is paramount. Our responsibility is to ensure the Designer and Contractor are in full compliance with their contracts. Issues do come up on projects; however, the most important aspect is how the issues are mitigated. The first element we stress is, “What does the contract say and what is owned under the contract?” Our Team at Pomroy Associates are experts in contract administration and have successfully mitigated many project issues to the benefit of the Owner and the Project.
Move Management
Pomroy Associates has successfully coordinated the strategic moves of many public safety facilities, including the Wellfleet Police Station, the Orleans Police Station, and the Brewster Police Station. We are thoroughly knowledgeable with the complexities and intricacies involved.
Management Overlap
It’s not possible for a single manager to be always available. This is why we at Pomroy Associates traditionally utilize project management overlap. In the event of an emergency, at least one of us can always be reached, or present, if needed.
Claims Avoidance and Contract Administration
As an OPM, effective Contract Management and Administration is paramount. Our responsibility is to ensure the Designer and Contractor are in full compliance with their contracts. Issues do come up on projects; however, the most important aspect is how the issues are mitigated. The first element we stress is, “What does the contract say and what is owned under the contract?” Our Team at Pomroy Associates are experts in contract administration and have successfully mitigated many project issues to the benefit of the Owner and the Project.
Move Management
Pomroy Associates has successfully coordinated the strategic moves of many public safety facilities, including the Wellfleet Police Station, the Orleans Police Station, and the Brewster Police Station. We are thoroughly knowledgeable with the complexities and intricacies involved.
Management Overlap
It’s not possible for a single manager to be always available. This is why we at Pomroy Associates traditionally utilize project management overlap. In the event of an emergency, at least one of us can always be reached, or present, if needed.
“Pomroy presents an energetic and refreshed outlook on finding solutions to difficult problems always delivering the project on time and under budget.”
-George W. Rogers Jr. Former Chief Bridgewater Fire
SOME OF OUR EXPERIENCE:
Complete Ground-Up Construction
Renovation Projects
Historical Preservation
Infrastructure Projects
Police Headquarters
Fire Stations
Library Projects
Feasibility Studies
Project Marketing
Budget Planning
Schedule Development
