COMPREHENSIVE OWNER’S PROJECT MANAGEMENT
Pomroy Associates is the Nucleus of the Project Ensuring Success Throughout All Phases of Construction.
Construction is complicated by nature. From pre-construction planning and design, to the entitlement and financing process, RFP’s and General Contractor Selection, to contract due diligence and risk avoidance and on through every phase of the process from groundbreaking to ribbon cutting and beyond. As an owner, it is absolutely vital to have a single, qualified team of professionals representing your interests from day one. That is precisely what Pomroy Associates does. We view ourselves as the nucleus around which a successful project is built. Learn more about our comprehensive approach to project management below.
Pomroy Associates is the Nucleus of the Project Ensuring Success Throughout All Phases of Construction.
Construction is complicated by nature. From pre-construction planning and design, to the entitlement and financing process, RFP’s and General Contractor Selection, to contract due diligence and risk avoidance and on through every phase of the process from groundbreaking to ribbon cutting and beyond. As an owner, it is absolutely vital to have a single, qualified team of professionals representing your interests from day one. That is precisely what Pomroy Associates does. We view ourselves as the nucleus around which a successful project is built. Learn more about our comprehensive approach to project management below.
Essential Points
Below please find an outline of the essential points of our standard approach to every project. Please note that the essential points by no means represents or fully describes the intricate scope of work necessary during any particular project or phase.
Essential Points
Below please find an outline of the essential points of our standard approach to every project. Please note that the essential points by no means represents or fully describes the intricate scope of work necessary during any particular project or phase.
Means of Effective Management
Means of Effective Management
Project Management
The professionals at Pomroy Associates have developed and utilize very effective communication and organizational skills to manage the projects they are involved. They have the ability to control without being controlling, which is essential when dealing with public entities, committees and contractors. In addition, effective and efficient scheduling begins day one and we work with the entire team to establish obtainable goals and milestones for deliverables, reviews, approvals, decisions, cost estimating, permitting, public forums, presentations, bidding, etc. PA is also thoroughly knowledgeable with most web-based project management software used by project architects and general contractors including ProCore, Submittal Exchange, and NewForma for managing documentation.
Project Communication
The professionals at Pomroy Associates rely on several means of communication when dealing with clients throughout a project. However, the single and most important factor for communication which we enroll at the onset of every project is our Client POC (Point of Contact). One of the largest and most detrimental management faults we see time and time again with failed projects is the failure to establish and maintain a Client POC. This is not to say that communication does not exist between the OPM and other members of the Client’s team, but we are a firm believer that the Client POC needs to fully informed and up to speed on every aspect of the project. We also believe that every communication which concludes in an action, direction and/or response requires written documentation in the form of an e-mail, letter or memo to file. Communication is traditionally performed through e-mail messages and/or telephone conversations, but also utilizes Action Tracking methods noted above.
Financial Analysis
The financial analysis aspect of the project also begins on day one of the project and never ends. Cost control during design and construction is essential for the success of any project and the Team at Pomroy Associates maintains a very aggressive stance on costs and budgets during all phases of a project. The project committee will receive monthly budget reports (and audits) every step of the way accompanied by historical and projected changes to the project budget.
Project Management
The professionals at Pomroy Associates have developed and utilize very effective communication and organizational skills to manage the projects they are involved. They have the ability to control without being controlling, which is essential when dealing with public entities, committees and contractors. In addition, effective and efficient scheduling begins day one and we work with the entire team to establish obtainable goals and milestones for deliverables, reviews, approvals, decisions, cost estimating, permitting, public forums, presentations, bidding, etc. PA is also thoroughly knowledgeable with most web-based project management software used by project architects and general contractors including ProCore, Submittal Exchange, and NewForma for managing documentation.
Project Communication
The professionals at Pomroy Associates rely on several means of communication when dealing with clients throughout a project. However, the single and most important factor for communication which we enroll at the onset of every project is our Client POC (Point of Contact). One of the largest and most detrimental management faults we see time and time again with failed projects is the failure to establish and maintain a Client POC. This is not to say that communication does not exist between the OPM and other members of the Client’s team, but we are a firm believer that the Client POC needs to fully informed and up to speed on every aspect of the project. We also believe that every communication which concludes in an action, direction and/or response requires written documentation in the form of an e-mail, letter or memo to file. Communication is traditionally performed through e-mail messages and/or telephone conversations, but also utilizes Action Tracking methods noted above.
Financial Analysis
The financial analysis aspect of the project also begins on day one of the project and never ends. Cost control during design and construction is essential for the success of any project and the Team at Pomroy Associates maintains a very aggressive stance on costs and budgets during all phases of a project. The project committee will receive monthly budget reports (and audits) every step of the way accompanied by historical and projected changes to the project budget.
Review of Design
When coming on board, Pomroy Associates traditionally performs an audit of the existing project program to ensure that it both meets the needs of the department(s), but also that the design reflects the needs of the program. In many instances, we have been able to recognize areas of potential space and cost savings measures for the Town to consider. Also, this measure is used by many communities to validate/confirm the findings of the feasibility study. We also believe that all design disciplines (including the OPM) should complete and be responsible for a full Quality Control (“QC”) review of the completed documents prior to bidding.
Value Engineering
Value Engineering never stops and Pomroy Associates has provided a number of very successful constructability and value engineering reviews for municipal leaders which have saved our clients millions of dollars. During design, we continually review the project design and proposed materials from a cost and longevity perspective to ensure that the budget remains under control and the client is fully aware of the impact of decisions made during the design process.
Construction Procurement
Pomroy Associates is thoroughly knowledgeable with the MA construction procurement laws, regulations, policies, procedures, and amendments. Plus, several members are certified with the Commonwealth of Massachusetts Office of the Inspector General in the Massachusetts Certified Public Purchasing Official Program (MCPPO) for Project Designers and Owner’s Project Managers.
Review of Design
When coming on board, Pomroy Associates traditionally performs an audit of the existing project program to ensure that it both meets the needs of the department(s), but also that the design reflects the needs of the program. In many instances, we have been able to recognize areas of potential space and cost savings measures for the Town to consider. Also, this measure is used by many communities to validate/confirm the findings of the feasibility study. We also believe that all design disciplines (including the OPM) should complete and be responsible for a full Quality Control (“QC”) review of the completed documents prior to bidding.
Value Engineering
Value Engineering never stops and Pomroy Associates has provided a number of very successful constructability and value engineering reviews for municipal leaders which have saved our clients millions of dollars. During design, we continually review the project design and proposed materials from a cost and longevity perspective to ensure that the budget remains under control and the client is fully aware of the impact of decisions made during the design process.
Construction Procurement
Pomroy Associates is thoroughly knowledgeable with the MA construction procurement laws, regulations, policies, procedures, and amendments. Plus, several members are certified with the Commonwealth of Massachusetts Office of the Inspector General in the Massachusetts Certified Public Purchasing Official Program (MCPPO) for Project Designers and Owner’s Project Managers.
Construction Management
Pomroy Associates is the project nucleus, the heart and the sole of the projects it manages. There is a vast difference between Project and Construction Management. During construction PA stresses control and accountability and our on-site clerk supervises the General Contractor each and every day of construction to ensure that the building is built according to drawings and specifications.
Cost Estimating
We strongly recommend that complete project estimates are performed at the Schematic Design, Design Development and Construction Documents phases of the design. Pomroy Associates estimates individual elements and Change Orders, but PA does not perform cost estimating for total projects and traditionally utilizes a third-party estimator. We feel that this scope of work is best suited for estimators who perform the service on a day to day basis and have their finger on the pulse of the industry.
Change Order Process Management
When a Change Order Proposal is received, an estimate and an impact analysis is immediately performed to determine if the pricing is reasonable for the work planned and the resulting effect on the budget if it were to be accepted. After taking these two components into consideration, we make our recommendation to approve or deny the requested change to the Town member(s) responsible for making the decision. All Change Orders are recorded in a tracking log which makes note of all open potential exposures as well as previously accepted/denied items so the Town is fully aware of the impact of change orders at all times.
Construction Management
Pomroy Associates is the project nucleus, the heart and the sole of the projects it manages. There is a vast difference between Project and Construction Management. During construction PA stresses control and accountability and our on-site clerk supervises the General Contractor each and every day of construction to ensure that the building is built according to drawings and specifications.
Cost Estimating
We strongly recommend that complete project estimates are performed at the Schematic Design, Design Development and Construction Documents phases of the design. Pomroy Associates estimates individual elements and Change Orders, but PA does not perform cost estimating for total projects and traditionally utilizes a third-party estimator. We feel that this scope of work is best suited for estimators who perform the service on a day to day basis and have their finger on the pulse of the industry.
Change Order Process Management
When a Change Order Proposal is received, an estimate and an impact analysis is immediately performed to determine if the pricing is reasonable for the work planned and the resulting effect on the budget if it were to be accepted. After taking these two components into consideration, we make our recommendation to approve or deny the requested change to the Town member(s) responsible for making the decision. All Change Orders are recorded in a tracking log which makes note of all open potential exposures as well as previously accepted/denied items so the Town is fully aware of the impact of change orders at all times.
Claims Avoidance and Contract Administration
As an OPM, effective Contract Management and Administration is paramount. Our responsibility is to make sure that the Designer and Contractor are in full compliance with their contracts. Issues do come up on projects; however, the most important aspect is how the issues are mitigated. The first element we stress is “What does the contract say and what is owned under the contract?” The Team at Pomroy Associates are experts in contract administration and have successfully mitigated many project issues to the benefit of the Owner and the Project.
Move Management
Pomroy Associates has successfully coordinated the strategic moves of many public safety facilities including the Wellfleet Police Station, the Orleans Police Station, and the Brewster Police Station and has become thoroughly knowledgeable with the complexities and intricacies involved.
Management Overlap
One single manager cannot possibly be available at all times. This is why at Pomroy Associates we traditionally utilize project management overlap. In the event of an emergency at least one of us can always be reached or present if needed.
Claims Avoidance and Contract Administration
As an OPM, effective Contract Management and Administration is paramount. Our responsibility is to make sure that the Designer and Contractor are in full compliance with their contracts. Issues do come up on projects; however, the most important aspect is how the issues are mitigated. The first element we stress is “What does the contract say and what is owned under the contract?” The Team at Pomroy Associates are experts in contract administration and have successfully mitigated many project issues to the benefit of the Owner and the Project.
Move Management
Pomroy Associates has successfully coordinated the strategic moves of many public safety facilities including the Wellfleet Police Station, the Orleans Police Station, and the Brewster Police Station and has become thoroughly knowledgeable with the complexities and intricacies involved.
Management Overlap
One single manager cannot possibly be available at all times. This is why at Pomroy Associates we traditionally utilize project management overlap. In the event of an emergency at least one of us can always be reached or present if needed.
“Pomroy presents an energetic and refreshed outlook on finding solutions to difficult problems always delivering the project on time and under budget.”
-George W. Rogers Jr. Former Chief Bridgewater Fire
SOME OF OUR EXPERIENCE:
Complete Ground-Up Construction
Renovation Projects
Historical Preservation
Infrastructure Projects
Police Headquarters
Fire Stations
Library Projects
Feasibility Studies
Project Marketing
Budget Planning
Schedule Development
